Case Studies

ABM Contracting

I have successfully assisted them to obtain and retain SMAS approved Contractor status, and subsequently, Principal Contractor status. I am named as their ‘competent’ source of H&S advice and help them with all of their construction projects. In order for them to be recognised by local authorities & public sector organisations as well as bidding for private sector tender opportunities, they needed to be “approved” by a body which is part of the Safety Schemes In Procurement (SSIP).

About the Safety Schemes In Procurement (SSIP)

SSIP was founded in May 2009 following the Government report on Accelerating the SME economic engine: through transparent, simple and strategic procurement. Supported by the HSE, SSIP aims to streamline prequalification and encourage straightforward mutual recognition between its Member Schemes. SSIP is committed to ensure reduction in health and safety assessment costs and bureaucracy in the supply chain, by making cross-recognition between member schemes as effective as possible.

There are currently in excess of 56750 unique suppliers registered with an SSIP Member Scheme and this information is readily accessible via the SSIP Portal. The SSIP Portal is free to access and provides an easy way of finding out if a supplier holds valid certification with an SSIP member scheme and confirms compliance with the SSIP Core Criteria. All assessments completed by their Member Schemes are completed utilising the SSIP Core Criteria which is aligned to the Government-backed construction pre-qualification document PAS 91, ensuring consistency within supply chain management.

ABM’s project brief

The brief to MorganHSS was to assist them in achieving SMAS certification within an agreed timeframe and fixed costs.

Key highlights and challenges

What initial challenges did you encounter with the client that could be helped with your service?

They did not have a source of competent H&S advice. The organisation they had used previously did not have IOSH membership or a recognised safety qualification.

What process did you follow during implementation?

A SMART project brief was agreed with their Managing Director and I was then appointed. I was subsequently given access to their online SMAS dashboard . I reviewed their status and was able to identify the shortcomings and corrective actions necessary to ensure they met the required standards.

What roadblocks for implementation did you help the client overcome?

I was able to deliver most of their training requirements, revise their documentation to the required standard and liaise with their staff to obtain and check information. This allowed their staff to minimise the time spent on SMAS approval whilst being secure in the knowledge that they had a competent specialist external resource.

How have you helped the client since implementation/introduction?

I have delivered further training ensuring their team had its annual and ongoing occupational safety training needs met ensuring compliance with the SMAS requirements at the same time. I was also appointed as their Principal Designer on all of their CDM projects. This means that I provide advice and guidance on regulations, produce the Construction Phase Health & Safety Plan and the Health & Safety File. I also prepare and issue the F10 notification of projects form and support them throughout the project lifecycle.

What kind of success did the client enjoy with your service?

They are now able to tender for larger projects and get access to public procurement tenders from local authorities. They can also bid for contracts where they are the Principal Contractor managing projects directly for their clients.

Was there anything about the implementation/results that positively surprised the client?

They were pleasantly surprised that I could provide a one-stop-shop for all their risk management needs as they continue to gain increased opportunities due to the profile that 3rd part accreditation brings.

National Sprinkler Co.

Fire Protection Engineers

As an LPS 1048 qualified and approved sprinkler contractor providing high quality active fire protection systems throughout Ireland, my client, National Sprinkler Company Limited, design, supply, install, commission and provide through life services to all types of Sprinkler and Water-based fire protection systems.

My job is as a consultant and as their “Competent Person” in respect of ISO:9001, ISO:14001, Health & Safety “Safe T” (ROI) and LPS 1048 certification. They are also BIM certified.

National Sprinkler's Project Brief

As well as conducting audits of their documentation and processes and acting as the guide during external audits, I also attend live sites such as high-rise residential and office developments, factories and warehouses, retail and airports, wherever in the country they have customers.

When first appointed, the new MD explained that as the previous holder of the EHS function had left the business, that they now needed someone to come on board who was knowledgeable about the fire protection contracting market, was IOSH certified and could also conduct audits of the quality (ISO:9001) and safety (Safe-T-Cert) management systems. 

By using Microsoft Teams and Zoom, meetings were held, goals set, actions were taken and all of goals set were achieved. In particular, in collaboration with all other stakeholders, Morgan HSS revised their generic method statement and risk assessment template to be Covid-19 secure. We also revised the process maps to the relevant procedures and processes to match the changes to the method statement and risk assessment.

By closing-out the non-conformances outstanding, remotely, we demonstrated our ability to implement effective risk reduction techniques. This was achieved during the month of April 2020 when the country was still in full lockdown. Our client was able to issue evidence to the auditor of exclusion zones being erected around work-at-height activities on National Sprinkler Company Limited sites. As a result of our ability to deliver our services virtually, the auditor was able to conduct the full audit which was successfully passed with no new non-conformances.

Key highlights and challenges

What initial challenges did you encounter with the client that could be helped with your service?

A new Managing Director team had taken over and he wanted support in understanding, building and developing the safety and quality process. The EHS standards in the ROI are different to the UK.

What process did you follow during implementation?

ISO:9001 and Safe-T-Cert audits were due. A series of meeting were held with the MD and myself. Specific targets and deadlines were set with actions allocated throughout the organisation.

Follow up meeting and teams meetings were held to monitor progress. This was a great way to get to know the business and team.

What roadblocks for implementation did you help the client overcome?

I was able to close-out some non-conformances that had led to the withholding of the Safe-T-Cert at the previous audit I was appointed to be the competent safety person advising the management team. I was appointed as to the quality auditor and act as the designated person. I was able to offer training, guidance and advice as well as conduct risk assessments and review method statements.

How have you helped the client since implementation/introduction?

The client now has a source of information, (all visible to the team via Sharepoint) guidance and knowledge to ensure compliance with all of the standards they needed to meet. The ISO:9001 certification audit was able to be done remotely using Zoom technology and Microsoft teams and it was successfully passed.

What kind of success did the client enjoy with your service?

The client was now able to tender and be in full compliance with the ROI construction industry mandate of having a valid Safe-T-Cert and able to meet the LPCB requirement to have an accredited Quality management system.

Was there anything about the implementation/results that positively surprised the client?

The client was surprised at the wealth of knowledge I had across all the disciplines and that I was able to communicate with people extremely well. I also was able to clear the non-conformances left by the previous management.